Five questions to ask before you let AI read your business documents
Where it runs, whether it trains on your data, and who is responsible: what a UK business should check before using AI on invoices, leads and contracts.
Adminify UK software for small businesses The short answer
- Ask where the AI runs: UK or EU hosting keeps UK GDPR transfers simple.
- Ask in writing whether your data is used to train AI models.
- Ask what happens when the AI gets something wrong.
1. Where does the AI run?
Many tools send your documents to an AI provider in the United States. That is allowed under UK GDPR with the right safeguards, but it has to be in your privacy notice. Adminify’s AI runs on servers in the UK and EU.
2. Is my data used to train AI models?
Get the answer in writing. Ours is no: your documents are read to do the job and never used to train AI models.
3. How long is it kept?
Look for a retention period you can set, not “as long as necessary”.
4. Who is responsible for what?
For your customers’ data, the software provider should be your processor, acting on your instructions, with terms that say so.
5. What happens when it gets something wrong?
The best tools keep the original, show you what was read, and let you correct it before it reaches your books or your CRM.